Privacy Policy

Last updated: 21 October 2026

 

1. Who we are

Robotics Global is a trading name of Knight Recruitment Limited, a company registered in England and Wales (company number 03838775) with its registered office at 8 Belvedere Walk, Haywards Heath, West Sussex, RH16 4TD ("we", "us", "our").

 

We are a specialist recruitment consultancy for the robotics and automation industry. For the purposes of UK data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, we are the controller of the personal data described in this policy.

 

If you have any questions about this policy or how we handle your data, contact us at info@roboticsglobal.co.uk or on +44 (0)20 3868 3093.

 

2. Whose data we hold

This policy applies to: candidates and potential candidates for roles we recruit for; contacts at clients and prospective clients who hire through us; people who download our salary guide or other content; and visitors to roboticsglobal.co.uk.

 

3. The personal data we collect

Candidates: your name and contact details; your CV and the information in it, such as employment history, education, qualifications and skills; current and expected salary and benefits; notice period, location and work preferences; right-to-work information where a role requires it; references; and notes from our conversations with you, including feedback from interviews.

 

Clients and hiring contacts: your name, job title, employer and business contact details; details of the vacancies you share with us; and records of our correspondence.

 

Content downloads: your name, email address, company, job title and whether you are hiring or looking for a role.

 

Website visitors: information you submit through our forms, and technical information such as your IP address, browser type and pages visited, collected through cookies. See our Cookie Policy for details.

 

We do not ask for special category data (such as health, ethnicity or religion) unless it is needed, for example to make reasonable adjustments for an interview. Where we do, we only process it with your explicit consent or where the law allows.

 

4. How we collect your data

We collect data directly from you when you register your CV, submit a vacancy, complete a form on our website, email or call us, or meet us. We may also collect data from publicly available professional sources, such as LinkedIn, job boards, company websites and professional directories; from people who refer you to us; and from our clients, for example interview feedback.

 

5. How we use your data and our lawful bases

Providing recruitment services (legitimate interests and contract): matching candidates with roles, contacting you about opportunities, introducing you to clients, arranging interviews and managing offers. We will always get your agreement before we send your CV or details to a client for a specific role.

 

Identifying candidates (legitimate interests): where we find your details on a public professional profile, we may contact you about relevant roles. We will tell you where we got your details and you can ask us to stop at any time.

 

Working with clients (legitimate interests and contract): taking vacancy briefs, sending shortlists, and managing our terms of business, invoicing and accounts.

 

Legal and regulatory obligations: keeping records required by the Conduct of Employment Agencies and Employment Businesses Regulations 2003, carrying out right-to-work checks where we are required to, and meeting tax and accounting obligations.

 

Marketing (consent or legitimate interests): sending market updates, salary guides and news about our services. Business contacts may receive relevant updates on the basis of our legitimate interests; individuals receive marketing emails only where the law allows. Every marketing email includes a way to unsubscribe.

 

Running our website (legitimate interests and consent): keeping the site secure and working, and, where you consent, understanding how it is used.

 

We do not make decisions about you based solely on automated processing.

 

6. Who we share your data with

We share personal data only where needed: with clients and prospective employers, where you have agreed to be put forward for a role; with service providers who support our business, including our recruitment database (Zoho Recruit, hosted in Zoho's EU data centre), website and form hosting (Wix.com), email and telephony providers, and IT support; with professional advisers such as accountants and lawyers; and with regulators, law enforcement or other authorities where the law requires it.

 

Our service providers act on our instructions and are bound by contracts that protect your data. We never sell your personal data.

 

7. International transfers

Some of our clients and service providers are based outside the UK, for example when you apply for a role with an employer in the United States. Where we transfer personal data outside the UK, we make sure it is protected, for example by relying on UK adequacy regulations or by using the UK International Data Transfer Agreement or Addendum.

 

8. How long we keep your data

We keep candidate records for up to two years from our last meaningful contact with you, after which we delete or anonymise them unless you ask us to keep your details on file. We keep client records for as long as we work together and for six years afterwards for legal, tax and accounting purposes. Records we must keep under the Conduct Regulations are kept for at least one year from their creation or last use.

 

9. Your rights

You have the right to: ask for a copy of the personal data we hold about you; ask us to correct inaccurate data; ask us to delete your data; ask us to restrict how we use your data; object to our use of your data, including for direct marketing; ask us to transfer your data to another organisation; and withdraw your consent at any time where we rely on consent.

 

To exercise any of these rights, email info@roboticsglobal.co.uk. We will respond within one month. There is no charge in most cases.

 

10. Keeping your data secure

We use appropriate technical and organisational measures to protect your data, including access controls, secure cloud systems and encryption in transit. Access is limited to people who need it to do their job.

 

11. Cookies

Our website uses cookies. Our Cookie Policy explains what they are, which ones we use and how to manage them.

 

12. Complaints

If you are unhappy with how we have handled your data, please contact us first so we can try to put it right. You also have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk or on 0303 123 1113.

 

13. Changes to this policy

We may update this policy from time to time. The latest version will always be on this page, with the date it was last updated.